{"id":2640,"date":"2024-02-02T11:49:50","date_gmt":"2024-02-02T11:49:50","guid":{"rendered":"https:\/\/indeedflex.com\/?page_id=2640"},"modified":"2025-04-22T15:57:45","modified_gmt":"2025-04-22T14:57:45","slug":"applicant-privacy-notice","status":"publish","type":"page","link":"https:\/\/indeedflex.com\/legal\/applicant-privacy-notice\/","title":{"rendered":"Applicant Privacy Notice"},"content":{"rendered":"","protected":false},"excerpt":{"rendered":"","protected":false},"author":4,"featured_media":0,"parent":1192,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"content-type":"","footnotes":""},"class_list":["post-2640","page","type-page","status-publish","hentry"],"acf":{"blocks":[{"acf_fc_layout":"text_editor","centered_text":false,"background":"transparent","text_editor":"

Last Updated: 22 April 2025<\/em><\/p>\r\n

1. Introduction<\/h2>\r\n

Syft\/Indeed Flex (referred to here as \u201cIndeed Flex\u201d) includes Indeed Flex, located at 10721 Domain Drive, Fl 6, Austin, TX 78758, USA, and Syft Online Limited, located at 20 Farringdon Road, London, EC1M 3HE, England. Indeed Flex is committed to protecting and preserving the privacy of every applicant and we treat your data with the utmost respect.\u00a0<\/p>\r\n

This Privacy Policy is designed to inform applicants for roles that are directly offered by Indeed Flex for employment about our data handling practices. Indeed Flex processes Personal Identifiable Information (PII), defined as information that identifies you as a specific individual, for purposes related to work placement. This policy applies to all individuals applying for internal roles within Indeed Flex. The primary Data Controller will be the Indeed Flex entity intending to enter into an employment contract with the applicant\u2014Indeed Flex in the US and Syft Online Limited, T\/A Indeed Flex, in the UK.<\/p>\r\n

2. PII We Collect\u00a0<\/h2>\r\n

2.1 PII Provided Directly By You<\/h3>\r\n

During the application process at Indeed Flex, we collect, store, and process the following types of Personal Identifiable Information (PII) directly from you:<\/p>\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n
What we collect \u00a0<\/strong><\/td>\r\nHow we use it and why we process it<\/strong><\/td>\r\n Legal Basis\u00a0<\/strong><\/td>\r\n<\/tr>\r\n
Contact information \u2013 such as name, address, telephone, email address\u00a0<\/td>\r\nSo that Indeed Flex can facilitate any necessary accommodations during the recruitment process.
\r\nCommunicating with an applicant during the recruitment and onboarding process.<\/td>\r\n		Performance of a contract in order to recruit and onboard a candidate.\u00a0
\r\nLegitimate interest in managing our business; for the purposes of approaching candidates in relation to roles. Depending on your location we may rely on your consent to contact you in relation to roles for which we believe you might be suitable.<\/td>\r\n<\/tr>\r\n
Application Data - such as academic and professional qualifications, CV\/resume, and employment references, cover letters, information from interviews (including interview notes, files, or videos), compensation benefits requests, relocation information, and any other information you provide to us in support of and during the recruitment process\u00a0<\/td>\r\nDetermining the applicant\u2019s qualifications, skills and background for a particular position.
\r\nCarrying out functions in relation to an applicant\u2019s future employment and management.
\r\nImproving Indeed Flex\u2019s recruitment process.<\/td>\r\n		Legitimate interest in determining suitability for a role, to facilitate a candidate\u2019s application to a role and to improve our processes.
\r\nPerformance of a contract.\u00a0
\r\nDepending on your location we may rely on your consent.<\/td>\r\n<\/tr>\r\n
Information about your work eligibility - such as immigration status, work authorizations, and visas<\/td>\r\nDetermining the applicant\u2019s right to work.
\r\nConducting background checks and similar inquiries in compliance with applicable laws, and otherwise to comply with all applicable laws.
\r\nEstablishing, exercising or defending the claims.<\/td>\r\n		Compliance with a legal obligation.
\r\nDepending on your location we may rely on your consent.<\/td>\r\n<\/tr>\r\n
Financial information and government identification documents - such as bank account details, passport, and national security numbers<\/td>\r\nProcessing payroll, compensation and benefits.
\r\nTo perform background checks.<\/td>\r\n		Performance of a contract for payroll and benefit purposes during the onboarding process.
\r\nCompliance with a legal obligation.<\/td>\r\n<\/tr>\r\n
URL links to online platform pages such as LinkedIn, other social networks and career sites, or portfolio sites;<\/td>\r\nDetermining the applicant\u2019s qualifications, skills and background for a particular position.
\r\nFor recruitment purposes.<\/td>\r\n		Legitimate interest in sourcing suitable candidates.<\/td>\r\n<\/tr>\r\n
Demographic Data - In limited situations, we process, on a voluntary disclosure basis, limited and targeted provision of sensitive candidate\/applicant PII such as racial\/ethnic origin, military status, disability status, and gender<\/td>\r\nFor the purposes of government reporting obligations and\/or ongoing equal opportunities and diversity monitoring, where permitted by law.\u00a0
\r\nWe analyze it for specific purposes in line with applicable data protection regulations.
\r\nUnderstanding, promoting and assisting in ensuring that our recruitment process is diverse and inclusive.
\r\nThe provision of this information is entirely voluntary and will not be used in any determination of your job application.<\/td>\r\n		We only collect this data with your consent, and only in markets where such collection is permitted.<\/td>\r\n<\/tr>\r\n
Special Category of Data, such as criminal convictions, in jurisdictions where it is permitted by law.<\/td>\r\nFor conducting background checks<\/td>\r\nLegitimate interest in ensuring security of our business and employees and determining suitability for a role.
\r\nDepending on your location we may rely on your consent.<\/td>\r\n<\/tr>\r\n<\/tbody>\r\n<\/table>\r\n

 <\/p>\r\n

In all instances where an applicant provides Indeed Flex with special category data or sensitive PII, Indeed Flex commits to handling such data strictly in accordance with applicable legal requirements. This data will be processed solely for lawful purposes and without the purpose of inferring characteristics about a consumer.<\/em><\/p>\r\n

3. Disclosures and Transfers of your PII<\/h2>\r\n

Indeed Flex will not share or otherwise disclose your PII for purposes unrelated to those detailed in our Privacy Policy without the prior consent from the applicant whose data is in relation to themselves. Furthermore, Indeed Flex will take full reasonable precaution to only allow access to PII to only those intended \u2013 legal employees of Indeed Flex to the extent necessary for the purposes set out in this Privacy Policy.\u00a0<\/p>\r\n

3.1 Right to opt-out of the sale and sharing of your personal data<\/h3>\r\n

California has defined \u2018sale\u2019 broadly under the California Consumer Protection Act (CCPA) to include disclosing or transferring personal data to a third party in exchange for monetary or other valuable consideration. CCPA has defined share as disclosing or transferring personal data for the purpose of advertising based on activities across sites.<\/p>\r\n

Indeed Flex does not sell or share your personal data as defined in CCPA, including those under 16 years of age. Further, Indeed Flex does not use or disclose sensitive personal information for purposes other than required by law.\u00a0<\/p>\r\n

Transfers of PII out of the EEA during the recruitment process is unlikely. However, if PII is transferred to countries outside of where it was originally collected, all such transfers are carried out in full compliance with applicable data protection regulations. This is achieved primarily through the use of extensive data protection safeguarding agreements including Standard Contractual Clauses.<\/p>\r\n

3.2 Transfers of your PII between Indeed Flex affiliated entities<\/h3>\r\n

PII may be disclosed among various affiliated companies within Indeed Flex for the purposes set out in this Privacy Policy.<\/p>\r\n

3.3 Transfer of your PII to certain Third Party Service Providers\u00a0<\/h3>\r\n

In the duration of our recruitment activities, Indeed Flex may allow certain sets of PII to be available to Third Parties who provide services to us to support those activities. Indeed Flex will only do so when a transfer of data is absolutely necessary and in accordance with necessary data protection regulations.<\/p>\r\n

PII may be made available to Third Party companies that provide or help operate our onboarding applicants. This would include relocation support services, payroll support services, and verification of work through background checks services. These service providers may vary over time but we will always use trusted service providers who handle your data in a manner consistent with this Privacy Policy and in accordance with applicable data protection laws and regulations.<\/p>\r\n

3.4 Transfers of your Personal Identifiable Information to other Third Parties<\/h3>\r\n

In addition to section 3.3, Indeed Flex may also disclose your PII to other Third Parties in certain limited circumstances including:<\/p>\r\n